• Commercial Loan Documentation Specialist 1

    Posted: 05/17/2021

    A Centier Associate is someone who embodies a servant heart, is unaccepting of anything less than remarkable service, and is self-motivated and driven to deliver exceptional results.


    What are our values?  Our Corporate values are Caring, Loyalty, Integrity, Friendship, Fun....who wouldn't want to work for an AWARD-WINNING company that's built on these pillars?


    What about the perks?  Access to our Marathon Health Clinics which provide FREE visits & prescriptions, Generous Paid Time Off benefit, Tuition Reimbursement, 401K match, Associate Stock Ownership Plan, Daycare Reimbursement, FREE Onsite Fitness Center/Fitness Reimbursements, Health and Wellness Programs, the ability to have a voice with our Diversity/Equity/Inclusion Council, Career Growth, Work/Life Balance, AND MORE.



    What your day-to-day would be:

    • Essential Duties and Responsibilities:

    • Provide the highest levels of quality service to internal clients in a friendly, positive and professional manner.
    • Strive to provide World Class experience with every interaction.
    • Doc Prep

    • Prepare loan document requests for closing in a timely and accurate manner
    • Verify request has been approved by the appropriate committee authority, senior vice president, and group manager or lending officer. Review loan requests against loan approvals
    • Verify request submitted coincides with the approval
    • Verify all loans meet Bank’s policies and procedures as well as laws governing same which includes Regulation O and conflict of interest loans
    • Seek assistance from commercial documentation specialist II, senior documentation specialist/ team lead or division manager when issues arise outside of comfort level
    • Work with senior documentation specialist, team leader or division manager to communicate discrepancies in loan approvals and requested documentation with lender and his/her administrative support
    • Review data (including but not limited to):  UCC (pre and post search, filing); current property taxes; flood search/flood insurance; property insurance; entity documents
    • Ensure the interest of the bank is protected at all times (perfecting collateral and verification of entities)
    • May make some decisions but will be required to seek guidance from team lead, department manager or division manager.
    • Limited external communication (not expected to work with bank attorneys)
    • Will be required to learn the preparation of SWAP and SBA loans to move to a specialist II role.
    • Review aggregate committed exposure for Small Business Lending.  In addition, when applicable, review aggregate committed exposure for loans not approved at MMS, SMS, EMS, BLC & Board Committee.
    • Post-Closing

    • Review all documentation for completeness, accuracy according to approval, adherence to regulatory requirements and bank policy and procedures.
    • Compare the loan approval to loan documentation to ensure accuracy.
    • Verify specified closing conditions have been met.
    • Ensure proper lien perfection for all loans prepared by Centralized Doc Prep and attorneys.
    • Review all commercial files for proper supporting documentation, signatures, approvals, etc.
    • Create documentation tracking ticklers as necessary to ensure corrective action will be taken relating to documentation deficiencies. 
    • Create ticklers for proper collateral perfections, UCC tracking and flood insurance tracking.
    • Initiate reporting of errors and discrepancies to Commercial Loan Documentation Manager.
    • Communicate significant or frequent errors and discrepancies to the Commercial Loan Support Team Lead and Commercial Loan Documentation Manager.
    • Assist in the assembly and organization of credit and collateral files to be imaged.
    • Recommend changes to management for process improvement based on file review findings and trends.
    • Keeps procedures current and updated as necessary.
    • Other Duties and Responsibilities:

    • Release commercial collateral after loan pay off
    • Review UCC filings/post search/pre-search (includes quality check UCC filings)
    • Cross trained on all other duties in the general loan production support division (paid notes, collateral release)
    • Assist in any special duties delegated or assigned as necessary


    What is needed to be successful in this position:

    • Ability to work independently and work well within a team environment
    • Takes initiative to find answers by asking questions and researching
    • Good PC skills
    • This position necessitates the individual to be detail oriented, well organized and possess excellent communication and customer service skills
    • Proofread and verify written materials.  Maintain accuracy by remaining detail focused
    • Multi-task well in a deadline driven environment
    • Knowledge of Microsoft Office


    What you need to bring to the table:

    • One year banking experience
    • High School Diploma


    Bring it all together:The Documentation Specialist I will become a specialist in the laws of commercial lending and Bank policy and procedures regulating same.  The documentation specialist will work closely with the lender and AA and must have a high attention to detail and accuracy.  Must be a team player with strong communication skills.  The Documentation Specialist I must be able to take direction from commercial loan documentation specialist II, senior documentation specialist/team lead or division manager.


    What do I do now?

    • Apply with us!
    • Refer this opening to others!